III.
Organizational Structure and Decision Making Authority
The
Working Group as a whole has the sole authority to approve any changes to:
1) criteria for accepting participants, 2) organizational structure, and
3) decision making procedures. The representative of the Philadelphia Department
of Public Health, Air Management Services (AMS) will chair the Working Group
for the next two years. After that time, the Executive Committee will elect
a new Chair for a two-year term (the Committee may re-elect its previous
chair.). The Chair calls and presides over Working Group meetings. Decisions
are made by majority vote with the Chair making a final decision in the
event of a tie.
The
Working Group maintains an Executive Committee that has authority to make
decisions on all matters other than those reserved to the Working Group.
The Chair of the Working Group also serves as chair of the Executive Committee.
The Chair calls and presides over Executive Committee meetings. Decisions
are made by majority vote with the Chair making a final decision in the
event of a tie. The Executive Committee may consider and vote on issues
either during a general Working Group meeting or during a separately scheduled
Executive Committee meeting. The Chair or members of the Executive Committee
will in most cases propose the issues to be decided by the Executive Committee.
The Diesel Difference Working Group, individually or collectively, may also
request that the Executive Committee consider an issue.
The
Executive Committee's members consist of representatives from: 1) the Philadelphia
Department of Public Health, 2) Region III of the United States Environmental
Protection Agency, 3) the Pennsylvania Department of Environmental Protection,
4) the Managing Director's Office of the City of Philadelphia, 5) the Delaware
Valley Regional Planning Commission, 6) the Clean Air Council, and 7) an
organization or a fleet operator representing diesel fleet operators/managers.
The States of Delaware and New Jersey may choose to become members of the
Working Group and in this case(s), would also become a member(s) of the
Executive Committee through representatives from the New Jersey Department
of Environmental Protection and/or the Delaware Department of Natural Resources
and Environmental Control. In the event that New Jersey joins, Region II
of the Environmental Protection Agency would also be invited to join and
to become a member of the Executive Committee. Each organization that is
a member of the Executive Committee designates one individual as its voting
representative. The diesel fleet owner/operator that has a representative
serving on the Executive Committee will be chosen from among the diesel
fleet owner/operators who are members of the Diesel Difference workgroup.
If several diesel fleet owner/operators volunteer to have representatives
serve on the Executive Committee, the diesel/fleet owner/operator whose
representative serves on the Executive Committee will be chosen by lot.
That diesel fleet owner/operator's representative will serve for one year.
A diesel fleet owner/operator shall not have a representative on the Executive
Committee for consecutive years, unless that fleet owner/operator is the
only one that volunteers to serve for the next year.
Only
Working Group members may vote. Votes are taken only when the Chair and
a majority of the members of the Working Group's Executive Committee are
present. If a participating organization sends several individuals to a
meeting, it shall designate only one individual authorized to vote on its
behalf. The fleet operator's representative may vote on any issue except
one where the Chair believes there is a potential financial or other type
of conflict of interest. In this case, the representative will recuse him
or herself from the vote. Any participant may make a motion for a vote of
the group of which the participant is a member, or may second such motions.
The
Working Group may establish a sub-committee, by majority vote, when it believes
that its formation is necessary to accomplish a task and/or investigate
an issue. The Chair of the Working Group appoints the sub-committee members,
who may volunteer for such appointment. Sub-committee members elect a sub-committee
chair by majority vote. Sub-committees end when they have completed their
tasks or investigations, as indicated by the Executive Committee voting
to accept the sub-committee's final report and requiring no further action.
Five sub-committees currently exist, as follows: 1) non-monetary recognition
criteria, 2) organizational structure, 3) mobile source emissions reduction
credits, 4) tax credits, and 5) corporate sponsorship.
Sub-committee
chairs are responsible for calling meetings and establishing agendas, preparing
and distributing sub-committee meeting notes, providing interim and final
reports to the Working Group and its Executive Committee, and for ensuring
that sub-committee activities are conducted in accordance with the agreed
ground rules for behavior.
The
Chair of the Working Group and its Executive Committee appoints a Coordinator
to facilitate the operations of both the Working Group and the Executive
Committee. The Chair may delegate to the Coordinator duties such as establishing
meeting agendas, preparing and distributing meeting notes, facilitating
the creation of clean diesel technology projects, overseeing contracts,
and monitoring and reporting progress.
